Human Resources & Administration Manager

Position Summary:

Oversees and manages the human resources, administrative and office support services for the Nation.

Culture Commitment

The Human Resources & Administration Manager upholds the culture of the Tla-o-qui-aht First Nations by providing quality corporate support services to the Nation in a manner that is transparent, honest, and respectful.  These services strengthen the Nation’s capabilities of providing and improving the quality of life for all. As a proven achiever and polished professional, you are a very strong organizer, communicator and proactive individual.  You effectively manage stressful situations with a tolerance to ambiguity, and you work well with a wide variety of people at all levels of management. You have an energetic demeanor and possess a proven track record for being a strong team player. You are a resourceful self-starter; thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technical environment.

Human Resources

  • Oversee and support the recruiting and staffing of all positions;
  • Take responsibility for leading organizational departmental planning with department managers;
  • Implementing performance management and improvement systems;
  • Ensuring compliance with regulatory requirements as it relates to employees;
  • Provide employee onboarding, needs assessment, training and development;
  • Responsible for Human Resource Policy development and implementation;
  • Supporting organizational efforts to maintain and improve employee relations;
  • Oversee employee and community communications;
  • Responsible for employee compensation and benefits administration;
  • Accountable for establishing policies and procedures for employee safety, welfare, wellness, and health, including Health & Safety Committee;
  • Ensuring availability of employee services and counseling;
  • Maintaining accurate and confidential employee files;
  • Developing and maintaining all work descriptions & job postings in collaboration with managers.

Administration

  • Manage the inventory of supplies and equipment required at TFN’s main office
  • Arrange for janitorial services for TFN’s facilities and manage the service agreement with the suppliers
  • Oversee the process of establishing contracts and service level agreements with third party suppliers and/or service providers
  • Establish, implement, and maintain policies, procedures, and practices regarding communications, information technology, information management and building security;
  • Prepare and distribute internal and external communication bulletins, including community news bulletins;
  • Provide IT support to the Nation when possible, and liaison with external IT technicians and contractors when necessary to resolve issues;
  • Addresses IT hardware and software needs and ensure that personnel are equipped with and trained on the necessary IT resources;
  • Maintain the TFN’s website with the Executive Assistant;
  • Provide guidance and assistance to department managers in the resolution of administrative issues;

 

Managerial Responsibilities

  • Plan, co-ordinate, and oversee the delivery of the activities of the program or service to meet the department’s objectives.
  • Manage the financial performance of the department by preparing and operating within approved budgets and reporting discrepancies.
  • Identify and manage staffing needs within approved budgets and participate in the recruitment and selection of staff.
  • Provide leadership, motivation, and direction to the department’s employees from hiring to termination, including the areas of training, development, performance, conflict resolution, and task allocation.
  • Create a safe work environment that respects all people, including employees, co-workers, and stakeholders.
  • Represent the Nation and foster a culture that supports the Nation’s vision, mission, values, and objectives
  • Uphold the Nation’s policies, procedures, and practices including financial, human resources, and safety initiatives.

Qualifications

Education, training and certificates

  • University degree or certification in a business related, with a human resource or administration component

Work experience

  • 2 years experience in a Human Resources role
  • 2 years experience in a Supervisory role
  • Experience with First Nation funding and reporting

 

 

 

Knowledge, skills, abilities, and attributes

    • Human Resource management practices, government and corporate labour legislation, human resource management software, information management systems, MS Office
  • Skills and abilities:
    • Organizational skills, business writing, communication skills, conflict resolution, time management, establish priorities, research and analysis, technology adapt
    • Leadership skills, analytical, problem solver, confidentiality, professional conduct, sound judgement, interpersonal skills, tactful and respectful, diplomacy, attention to detail

 

Additional assets

  • Preference will be given to a qualified Aboriginal candidate.

 

Working Environment:

Working Conditions

  • Works in an office setting, primarily in a stationary position for most of the day.
  • Uses computer and telephone throughout day.

Physical requirements

  • Must able to remain stationary for prolonged periods of time.

Travel requirements

  • May be require travelling by car or boat.

Company: 

Tla o qui aht First Nation

Location: 

Tofino

Contact Info: 

Deadline for receipt of application is Friday September 20, 2019 by 4:30pm

Submit your resume and cover letter to:

Tla-o-qui-aht First Nation

PO Box 18 Tofino, BC V0R 2Z0
Email: jobs@tla-o-qui-aht.org Fax: 250.725.3352
Or drop it off at the office in a sealed envelope at #1119 Pacific Rim Highway, Tofino