Team Assistant

The Nuu-chah-nulth Tribal Council (NTC) Usma Family and Child Services is seeking a reliable, highly motivated Team Assistant to fill a permanent, full-time position. This position performs a variety of complex administrative duties utilizing MIS and ICM – two complex government systems. This position provides program support to child protection, guardianship and resource teams while also sharing responsibilities with the Office Assistant. Based out of the Usma office in Port Alberni BC, this position is under the general supervision of the Usma Program Delivery Assistant.

Responsibilities Include

• Setting up and maintaining client records; ensuring computer information systems are updated.
• Attending team meetings and recording minutes. 
• Opening and maintaining confidential client file records using case management database systems.
• Preparing documentation/files for liaise or transfer with MCFD offices and other delegated agencies in BC.
• Assisting in planning/organizing a variety of events.
• Providing office backup to the Receptionist and other Team Assistants as needed.

Preferred Qualifications

• Experience and or knowledge of ICM and MIS systems.
• High school diploma or equivalent, additional post-secondary courses or certification in office administration is preferred.
• 2 to 3 years of proven general office skills preferably acquired from working in an office administrative capacity. 
• Proficiency with PC computer software applications (e.g., MS Word, Excel, and outlook).
• Excellent verbal and written communication skills.
• Able to act with tact and diplomacy, meet deadlines, and maintain effective working relationships.
• Demonstrated ability to multi-task, plan activities, and prioritize workload.
• Access to a vehicle and possess a valid driver’s licence.
• Able to provide acceptable references and criminal record check.

Competitive benefit package and salary based on qualifications and experience:  Annual salary range $50,190 - $56,546.